Humboldt Digital Scholar Frequently Asked Questions
Below are answers to some of the questions asked most frequently about Humboldt Digital Scholar. If you have a question which is not answered here, please contact the HDS Administrator.
Benefits of depositing scholarship/research in HDS include:
Increased dissemination and impact of your research. HDS provides high visibility and increased access to your research. The descriptive information about your deposited works will be made available to Google Scholar (http://scholar.google.com/), OAISTER (http://oaister.umdl.umich.edu/o/oaister/), and other services. Some studies have shown that research and scholarship openly available on the web have increased impact and higher citation than research and scholarship that is not. See http://opcit.eprints.org/oacitation-biblio.html for a bibliography of studies on the impact of open access.
Persistence and Preservation. HDS provides persistent, permanent urls to your digital research and makes a commitment to preserve your digital content.
Control. When you deposit into HDS, you retain your copyright. Even if the work has been published many publishers will allow you to deposit your work into institutional repositories.
Presentation and promotion of your research. Faculty may create a customizable page highlighting their research. You can link directly to this page.
As an author, you retain copyright to materials that you submit to Humboldt Digital Scholar unless you have signed that copyright away to another person or company. More and more publishers are recognizing authors' rights to post preprints of their work online, and many also allow authors to make post-prints available online. This is true even of some of the largest commercial publishers and many society publishers. If you would like to know where your publisher stands on this issue, visit the Sherpa Web site at http://www.sherpa.ac.uk/romeo.php. You may already have permission to post your work in Humboldt Digital Scholar without having to negotiate any special agreement with your publisher.
Humboldt Digital Scholar allows you to make your research or scholarship widely available with little effort. Using a simple submission form through which you can upload files, you are able in a few minutes to make your research available, register it as your intellectual property, provide indexing and abstracts that can be searched or harvested, make it available through a web interface, guarantee that your materials will be preserved and migrated to new formats as needed, and provide a simple url that facilitates citation of your work. You submit the material and the Library and the software take care of the rest.
Materials submitted should be of a scholarly nature and should be the intellectual property of the author. It is the responsibility of a Collection Liaison to set standards for the material that authors may contribute. In setting up the infrastructure for a Collection, the Library will consult with Collection representatives about specific policies and access restrictions. It is up to the Collection Liaison to communicate standards to individual authors.
Materials submitted to Humboldt Digital Scholar will be identified as being part of Humboldt State University's scholarly output. Because Humboldt Digital Scholar includes materials from many disciplines, there is potentially wider dissemination of your scholarship and a greater possibility of cross-disciplinary collaboration than might occur through a discipline-specific archive. And Humboldt Digital Scholar charges no fees for deposit or access to its content.
Individual Collection Liaisons set the policies regarding access to materials. The Library will work with a Collection's representative(s) to set up the necessary infrastructure in support of those policies. The software allows contributors to limit access to items in Humboldt Digital Scholar. See Access Restrictions under Submit to HDS or contact HDS Administrator for more information.
Individual faculty, academic departments, or programs may establish a collection by contacting the HDS Administrator to discuss the types of materials to be submitted, the average size of individual files, whether or not the Collection will have restrictions on who can access the materials within it, whether there are multiple Collections needed for the Community, and who will be handling the actual submissions.
If you are authorized to submit materials to a Collection in Humboldt Digital Scholar, follow the instructions available on the Submit to HDS page. If you are not, or for additional assistance, contact HDS Administrator.
No, Humboldt Digital Scholar does not support versioning. It is for works that are completed. You can submit both a preprint and a postprint, if you wish.
Each Collection may set its own standards regarding the use of specific terms to be used to describe individual submissions. The Library recommends the use of a list of controlled terms to improve the precision of searching within a collection, but there are no requirements for using such a list. If you would like assistance in this area, please contact the HDS Administrator.
Yes. We will provide you with a persistent URL for that purpose.
Under special circumstances, you can withdraw items from HDS. Please contact HDS Administrator for details.
An open access publication is one that meets the following two conditions:
The author(s) and copyright holder(s) grant(s) to all users a free, irrevocable, worldwide, perpetual (for the lifetime of the applicable copyright) right of access to, and a license to copy, use, distribute, perform and display the work publicly and to make and distribute derivative works in any digital medium for any reasonable purpose, subject to proper attribution of authorship, as well as the right to make small numbers of printed copies for their personal use.
A complete version of the work and all supplemental materials, including a copy of the permission as stated above, in a suitable standard electronic format is deposited immediately upon initial publication in at least one online repository that is supported by an academic institution, scholarly society, government agency, or other well-established organization that seeks to enable open access, unrestricted distribution, interoperability, and long-term archiving.*
Humboldt Digital Scholar is a repository which supports the open access publishing model. As such, it is a fundamental step in transforming scholarly communication and providing more comprehensive access to research for scholars everywhere.
*(Definition taken from "A position statement by the Wellcome Trust in support of open access publishing" at: http://www.wellcome.ac.uk/doc_WTD002766.html and the "Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities" at: http://www.zim.mpg.de/openaccess-berlin/berlindeclaration.html)
The main search box on the upper right searches either all of HDS or only the Collection you are in, depending upon the options you set. The list you see under any Collection is just the most recent five submissions NOT the entire Collection, so use the search function or the discovery facets on the right side.
To see a listing of everything in a Collection: Check the This Collection radio button on the search box and click on go.
The default search is to look for all of the words that you input. The Boolean operator AND is the default. Therefore searching [ fish fowl ] retreives a small result.
The terms that you enter in search are automatically "stemmed" to search all possible terms beginning with... Therefore searching [swim] retreives items with swim, swimming, swimmer, and swims.
You may broaden your search by entering terms connected by OR, requiring either term to be present. Therefore searching [fish OR fowl] retreives a large result. NOTE: OR MUST BE IN CAPITAL LETTERS.
Searching reaches into the full text of most of the textual documents in the archive, not just what you can see in the descriptive record. When you've searched and retreived items based on the full text, a bit of the text will appear below each result.
Once you have a set of results you may use the filters to further narrow your results. You may also use the discovery facets on the right. If you're still interested, check out Advanced Searching.
Humboldt Digital Scholar Copyright Policy
Below are general policies and guidelines about copyright and intellectual property in relationship to Humboldt Digital Scholar. If you have a question that you do not see answered here, please contact HDS Administrator.
If you hold copyright:
If you hold copyright over an item deposited in HDS you retain that copyright. All copyright holders must agree to a non-exclusive distribution and preservation license that allows us to disseminate the deposited work over the web and make copies of that work for preservation purposes. The copyright holder may distribute or formally publish their work in the same or different form without obtaining permission or notifying HDS staff. The HDS page will explicitly state that the deposited work is protected by copyright. HDS does not seek or claim copyright on any deposited works, nor does it seek revenue from deposited works.
If you do deposit this material into HDS, you must agree to the terms in the non-exclusive distribution and preservation license for HDS. This allows us to disseminate the deposited work over the web and make copies of that work for preservation purposes.
Depositing your work in HDS automatically provides a time and date stamp that will verify your expression of an idea or document your research at a given point in time.
If you have signed copyrights over to a third party:
If you have signed over your copyright to a publisher or other third party, you may still be able to deposit that work into HDS.
More and more publishers, whether commercial or non-profit, will permit the deposit of a pre-print or a post-print online and include this permission into their copyright agreement with authors. If you would like to know what your publisher permits, visit the Sherpa Web site at http://www.sherpa.ac.uk/romeo.php and search or browse for the name of your publisher. If your publisher is not listed in the Sherpa database, HDS staff would be happy to help you investigate this issue with your publisher. When you publish you can also negotiate to submit your work to HDS. SPARC offers useful resources for authors on copyright issues at http://www.arl.org/sparc/resources/copy.html. If you have permission to deposit this material into HDS, you must agree to the terms in the non-exclusive distribution and preservation license for HDS. This allows us to disseminate the deposited work over the web and make copies of that work for preservation purposes. If there are specific conditions that the copyright holder makes for the deposit of the material (for example, that it must include the citation information or must be embargoed for a specific period of time) please contact HDS Administrator.